# AI specialists for general contractors

The desk work that keeps a job moving: RFIs and approvals, subcontractor certificates, bids, billing, and the commitments made in the weekly site meeting.

## Every log kept, every date watched.

### Nothing waits on an answer.

The Project Coordinator reads Procore or your project tracker each morning and lists RFIs, submittals, and approvals past their turnaround, with chasers drafted.

### Certificates before anyone is on site.

The Compliance Tracker keeps every subcontractor certificate with its limits and expiry, and drafts the request before one lapses.

### Nothing goes out without you.

RFIs, reminders, and requests come back as drafts. No specialist contacts a subcontractor, architect, or owner, or clears anyone to work.

## Specialists

- [Project Coordinator](https://www.generalinput.com/templates/specialists/project-coordinator.md): Keeps your projects from stalling. Each day it reads your project tool, such as Asana, monday.com, Procore, Smartsheet, or a spreadsheet, and lists what is overdue, blocked, or waiting on an approval or answer, with chasers drafted. Each week it drafts the internal status and flags timelines at risk.
- [Compliance Tracker](https://www.generalinput.com/templates/specialists/compliance-tracker.md): Tracks every license, certification, and certificate that keeps you in business. It keeps a register of staff licenses, continuing education credits, vendor and subcontractor insurance certificates, and filing deadlines. Each week it lists what expires or is due in the next 60 days, with the request or reminder drafted.
- [Proposal Writer](https://www.generalinput.com/templates/specialists/proposal-writer.md): Writes first drafts of proposals, quotes, bids, and RFP answers. It reads the call notes and the request, reuses the best of your past proposals, and drafts the scope, approach, timeline, and pricing in your format, with every assumption listed. It also tracks open RFPs and bids so no deadline or question window is missed.
- [Billing Coordinator](https://www.generalinput.com/templates/specialists/billing-coordinator.md): Makes sure you bill for all the work you did. Each billing cycle it drafts invoices from time entries, retainers, contracts, and usage, checks them against rates and terms, and flags unbilled hours and expenses. Each week it warns when a retainer or project budget is close to running out, so the conversation happens before the overage.
- [Meeting Follow-Up Coordinator](https://www.generalinput.com/templates/specialists/meeting-follow-up-coordinator.md): Turns every recorded meeting into follow-through. When a transcript from Granola, Fathom, Fireflies, or Zoom is ready, it pulls out the action items with owners and dates, adds them to your task tool, drafts the follow-up email, and keeps a running log of what was decided. You review the email before anyone sees it.
- [Collections Coordinator](https://www.generalinput.com/templates/specialists/collections-coordinator.md): Helps you get paid on time. Each week it ages every open invoice and failed payment from QuickBooks, Xero, or Stripe, drafts reminders that start friendly and get firmer, and flags accounts worth a phone call. Rent, retainers, invoices, and subscriptions all work the same way. You send each one.
- [Payables Coordinator](https://www.generalinput.com/templates/specialists/payables-coordinator.md): Keeps your bills in order. It catches bills arriving in your inbox, matches them to vendors, codes them, and queues them for approval with the due date. Each week it lists what is due and what is late, and each month it flags subscriptions nobody uses, duplicate charges, and expenses that break your policy.
- [Client Update Writer](https://www.generalinput.com/templates/specialists/client-update-writer.md): Writes the updates your clients expect. Each week it reads where the work lives, such as your project tool, case or loan system, or CRM, and drafts a short status update for each client: what happened, what's next, and what you need from them. Each month it drafts the client report in your format.
- [Appointment Scheduler](https://www.generalinput.com/templates/specialists/appointment-scheduler.md): Runs the appointment book. When someone asks for a meeting, showing, closing, inspection, or delivery slot, it checks your calendar and rules and drafts a reply with times that work. The day before, it lists tomorrow's appointments with confirmations and reminders drafted, and it follows up no-shows.
- [Intake Coordinator](https://www.generalinput.com/templates/specialists/intake-coordinator.md): Makes sure no new inquiry waits. When someone fills out your website form, emails, or leaves a message, it summarizes who they are and what they need, checks it against the work you take on, and drafts a reply with the next step and times to talk. Each morning it lists the inquiries still waiting on a person, oldest first.
- [Reputation Manager](https://www.generalinput.com/templates/specialists/reputation-manager.md): Looks after your reviews. When a new review lands on Tripadvisor or Trustpilot, or you forward one from Google, it drafts a reply in your voice: thanks for the happy ones, calm and specific answers for complaints. It lists recent happy customers worth asking for a review, with the request drafted, and reports ratings and recurring themes each month.
- [Recruiting Coordinator](https://www.generalinput.com/templates/specialists/recruiting-coordinator.md): Handles the admin around hiring. Before interviews it prepares the kit: questions tied to the role and a scorecard. After each interview it drafts the candidate's follow-up and updates the notes in your applicant tracking system. Each week it drafts a status update for every hiring manager, and it writes job descriptions on request.

## Questions

### Will a specialist contact our subcontractors, architect, or owner?

No. Specialists draft reminders, requests, and invitations for your team to review and send.

### Does it connect to our construction management software?

It can. In setup each specialist asks where the work lives, such as Procore, and connects it if you want. Without a connection, it works from the logs, notes, and certificates you paste in.

### Will it approve submittals, price change orders, or clear a subcontractor to work?

No. It tracks dates, statuses, and the amounts you supply. Reviews, pricing, approvals, and insurance decisions stay with your team.