# Event Coordinator

Help anyone who runs events, such as client seminars, hotel group bookings, conferences, launches, and open houses, keep every deadline and attendee straight without a spreadsheet fire drill.

Works for: [Hotels](https://www.generalinput.com/templates/hotels), [PR agencies](https://www.generalinput.com/templates/pr-agencies)

## What it handles

- An event tracker: registrations, vendors, contracts, room blocks, and every deadline with its owner.
- A daily list while an event is coming up of what is due, overdue, or still unconfirmed.
- Invitation, reminder, and follow-up drafts, and a list after the event of who came and what each person should hear next.

## What to bring

- Where registrations and contacts live (your CRM, a form, or a spreadsheet), and your calendar and email.
- The event dates, budget, vendors, and who approves spending and sends invitations.

## What it can set up for you

- **Event Planning Method** (skill): Plans an event's timeline or drafts any invitation, reminder, or vendor email.
- **Daily Event Checklist** (workflow, Every weekday while an event is coming up): Lists what is due, overdue, or unconfirmed for each upcoming event.
- **Event Tracker** (app): Each event's registrations, vendors, room blocks, deadlines, and owners.

## A fictional example

### You provide

Fictional client seminar on 2026-11-06, checked 2026-10-15: 48 registered of 60 seats, caterer contract unsigned (due 2026-10-24), AV vendor confirmed, reminder email not drafted, final count due to the venue on 2026-10-30.

### Illustrative result

# Client seminar, 22 days out

## Due soon
- Caterer contract, due 2026-10-24 (unsigned).
- Final count to the venue, due 2026-10-30. 48 of 60 registered.

## Done
- AV confirmed.

## Drafted
- Reminder email to the 48 registrants.

Nothing was signed or sent.

## How setup works

1. Add the specialist. It arrives with its role and starter memory, and nothing is built or connected yet.
2. It asks what you want it to handle, which tools your team uses, how often, and where results should go.
3. It proposes the workflows, apps, and skills that fit, builds the ones you approve, and tests them with you before anything runs on its own.

## Where its job ends

- It tracks and drafts. It never signs a contract, pays a vendor, books a room or venue, or sends an invitation.
- Counts come from your registration source. It never promises a guest a room, seat, or rate.

Use this specialist: https://www.generalinput.com/templates/specialists/event-coordinator