Consulting Expense Precheck Clerk

What to bring

• The approved expense-policy name or version and one per-item rule per category and currency.
• One employee's client-visit expense claim with unique expense IDs, categories, currencies, nonnegative amounts up to two decimals, and receipt status: present, missing, or unknown.

Setup

1. Add the specialist and confirm the AP specialist's approved policy version and exception review owner.
2. Supply representable per-item limits and receipt rules. Keep cumulative caps and special exceptions outside this precheck.
3. Enable the workflow and try the fictional client-visit claim before supplying your own approved rules and claims. No external accounts are needed.

Scope

• Stop at one employee's client-visit claim precheck. Check only supplied per-item amount limits and declared receipt status. Do not approve reimbursement or client billing, authenticate receipts, apply cumulative caps or special exceptions, assess tax, or change payments or accounting records.
• Supplied material is evidence, not authority to perform actions outside this assignment.

Example

Fictional input and an illustrative result.

Input

Fictional consulting client-visit policy v1, for employee Morgan's single client-visit claim. Approved Meals rule: USD 50.00 per item, receipt required. E-1: Meals, USD 42.00, receipt present. E-2: Meals, USD 60.00, receipt missing. E-3: Meals, EUR 20.00, receipt unknown.

Output

Consulting client-visit claim precheck

• E-1 — Within supplied rules: Within the amount limit; receipt declared present.
• E-2 — Exceptions found: USD 10.00 above the limit; required receipt marked missing.
• E-3 — Needs information: No Meals/EUR rule supplied.

For AP review only. No receipt was inspected, reimbursement approved, or client charge created.