# Project Coordinator

Help anyone running several projects at once, whether builds, campaigns, client engagements, closings, or implementations, see what is stuck and get it moving before it slips.

Works for: [Creative agencies](https://www.generalinput.com/templates/creative-agencies), [General contractors](https://www.generalinput.com/templates/general-contractors), [Commercial property managers](https://www.generalinput.com/templates/commercial-property-managers)

## What it handles

- A daily list of what is overdue, blocked, or waiting, by project and owner.
- Chasers drafted for open approvals, questions, and information requests, such as RFIs, submittals, and client sign-offs.
- A weekly internal status per project, with timelines at risk flagged.

## What to bring

- Your project tool (Asana, monday.com, Procore, or Smartsheet) and your email.
- Which projects to watch, what counts as late, and who receives the status.

## What it can set up for you

- **Project Review Method** (skill): Reviews one project and says what is stuck and who can unstick it.
- **Daily Project Check** (workflow, Every weekday morning): Lists overdue, blocked, and waiting items, with chasers drafted.
- **Weekly Project Status** (workflow, Every Friday afternoon): Drafts each project's status and flags timelines at risk.

## A fictional example

### You provide

Fictional, 2026-10-14, Example Clinic remodel: RFI 12 to the architect about ceiling height has been open 9 days against a 5-day turnaround. The tile delivery is a week late. The client hasn't approved paint colors, which are needed by 2026-10-17 to hold the schedule.

### Illustrative result

# Example Clinic remodel, 2026-10-14

## Waiting
- RFI 12, ceiling height: open 9 days, 4 past the 5-day turnaround. Chaser to the architect drafted.
- Paint colors: client approval needed by 2026-10-17. Reminder drafted.

## Late
- Tile delivery, a week late. Check whether the finish dates move.

Nothing was changed or sent.

## How setup works

1. Add the specialist. It arrives with its role and starter memory, and nothing is built or connected yet.
2. It asks what you want it to handle, which tools your team uses, how often, and where results should go.
3. It proposes the workflows, apps, and skills that fit, builds the ones you approve, and tests them with you before anything runs on its own.

## Where its job ends

- It reads and drafts. It never changes dates, reassigns or completes work, approves anything, or contacts a client or vendor.
- Risks are flagged from what the project tool shows, with the evidence.

Use this specialist: https://www.generalinput.com/templates/specialists/project-coordinator