Daily who's out digest in Slack from CharlieHR

Post a richer morning summary than CharlieHR's built-in digest, grouped by team with coverage callouts, every weekday at 8:30am.

Agentic Task
CharlieHRSlack BotHR & PeopleOperationsDaily DigestsNotifications & Alerts
PromptCreate

Build me an agent-based workflow that posts a daily who's out today digest into a Slack channel for my team. Trigger: cron, every weekday (Monday through Friday) at 8:30am local time. Make the time zone and the channel ID configurable inputs.

On each run, pull today's approved absences from CharlieHR using List Leave Requests, filtering by start_date and end_date so the window covers today. Then peek at the next five working days as well so you can name people who are off later this week, anyone returning later this week, and anyone with notable upcoming time off. Use List Teams and Get Team Member as needed to attribute each absentee to their team.

Post one Slack message into the configured channel using the Slack Bot Send a Message operation. Group absentees by team in the message. Name returners later this week. Flag coverage gaps the agent should reason about, for example 'Support team has 3 of 5 out today' or 'no one from the On-call rotation is in today.' Keep the tone warm and concise.

The agent's judgement is the value here. CharlieHR's stock digest is a flat list. Yours should turn that list into something a manager can scan in five seconds: who is missing, which teams are stretched, what is coming up. If nobody is out today and nothing is coming up in the next five working days, skip the post for that day rather than sending an empty digest.

Configurable inputs to expose: Slack channel ID, time zone, lookahead window in working days (default 5), and an optional list of teams to watch closely for coverage gaps.

Additional information

What does this prompt do?
  • Posts a single morning Slack message with everyone who is out today, grouped by team.
  • Previews the next five working days so the team knows about upcoming time off and who is back later this week.
  • Calls out coverage gaps a manager actually cares about, like a small team with most of it on leave.
  • Runs Monday through Friday only and skips the post when nobody is out and nothing is coming up.
What do I need to use this?
  • A CharlieHR Super Admin login so we can read approved time off and team membership.
  • A Slack workspace where you can add a bot and pick the channel that should receive the digest.
How can I customize it?
  • Change the post time, the time zone, or which Slack channel receives the digest.
  • Adjust how far ahead the upcoming time off preview reaches (default is the next five working days).
  • Tell the agent which teams to watch for coverage gaps and what counts as stretched, for example on call rotations or a small support team.

Frequently asked questions

Doesn't CharlieHR already send a who's out digest?
It does, but the built-in version is a flat list. This one groups people by team, previews who is out later this week, and flags coverage gaps so managers can scan it in a few seconds instead of mentally reshaping the list themselves.
Will it post on weekends or company shutdown days?
It only runs Monday through Friday by default. If you have a recurring shutdown day or bank holiday you want it to skip, tell the agent and it will respect that calendar.
How far ahead does the upcoming time off preview look?
Five working days by default. You can ask for a shorter or longer window when you set it up.
What does a coverage gap callout actually look like?
Something like 'Support team has 3 of 5 out today' or 'no one from the On-call rotation is in.' The agent reasons about who is missing relative to the team size and surfaces the ones worth flagging.
Can I send the digest to more than one Slack channel?
Yes. Ask for a separate per team channel, a leadership-only summary, or a single shared channel. The agent will format each version appropriately.

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