Send vendor NDAs from Airtable through Adobe Sign

When a new row is added to our New Vendors table in Airtable, run this agent to send the right NDA and log the outcome. Use Airtable's poll for new records as the trigger.

For each new row, first check that a signer email is present on the row and that no agreement id has already been logged. If either check fails, skip the row and continue. Never send a second NDA to a vendor that already has an agreement id.

Pick the correct Adobe Acrobat Sign library document (template) based on the vendor type on the row: standard NDA, contractor NDA, or NDA plus W-9. Use the library documents already saved in our Adobe Sign account and reference them by libraryDocumentId when creating the agreement.

Send the agreement out for signature using Adobe Acrobat Sign's Create Agreement, addressed to the vendor contact from the Airtable row. Personalize the sender note using the vendor name, category, and any onboarding notes on the row. Send it immediately for signature (IN_PROCESS).

Once the agreement is created, use Airtable's Update Record on the same row to write back the new agreement id and its current status.

Finally, post a short confirmation to our procurement channel using Slack Bot's Send a Message. Include the vendor name, which NDA variant went out, the signer email, and a reference back to the Airtable row so the team can follow up.