Weekly Cal.com bookings report to Slack and email
Every Monday at 8am, get a written recap of last week's Cal.com bookings, with cancellations, no-shows, and week-over-week changes posted to Slack and email.
Every Monday at 8am in my local timezone, run an agent that generates a written weekly Cal.com bookings report and delivers it to my team in Slack and over email.
Trigger: cron, weekly on Mondays at 8am in the user's timezone.
Step 1. Use Cal.com Get All Bookings to fetch all bookings from the prior 7 days. Then call Get All Bookings again for the 7 days before that so we have a week-over-week comparison window.
Step 2. Group the current week's bookings by event type, by host, and by status (completed, cancelled, no-show). Compute simple metrics: total bookings, cancellation rate, no-show rate, top event types by volume, busiest day of the week, and the biggest week-over-week changes (volume delta, cancellation rate delta, no-show rate delta). Skip any metric or section that has no signal so the recap stays tight.
Step 3. Write a short narrative report under 400 words with three parts: a one-paragraph executive summary, a small metrics table comparing this week to last week, and 2 to 3 plain-language insights. Insights should call out actionable changes, for example: "No-show rate on discovery calls jumped from 8% to 19%, consider adding a reminder workflow." Keep the tone direct and operator-friendly, no jargon.
Step 4. Post the report to the configured Slack channel using Slack Send a Message. Format it cleanly for Slack (bold headers, simple bullets, no raw markdown tables that render badly).
Step 5. Send the same report by email using Gmail Send a Message to the operations distribution list configured at setup. Use a clear subject line like "Cal.com weekly bookings recap, week of <date range>" and include the full report in the body.
Configuration to ask for at setup: the Slack channel id, the email recipient list (one or more addresses), and the user's timezone. Optional: a list of event types or hosts to filter to if the user only cares about a subset.
Additional information
What does this prompt do?
- Pulls last week's Cal.com bookings every Monday morning and groups them by event type, host, and status.
- Writes a short narrative report with a one-paragraph summary, a metrics table, and 2 to 3 plain-language insights.
- Compares this week to the previous week so you can see cancellation, no-show, and volume trends at a glance.
- Posts the recap to your chosen Slack channel and emails the same report to your operations distribution list.
What do I need to use this?
- A Cal.com account with bookings to report on.
- A Slack workspace and a channel where the recap should land.
- A Gmail account that can send to your operations distribution list.
How can I customize it?
- Change the day or time the report runs, or switch to a different cadence like every other Monday.
- Pick which Slack channel and which email recipients receive the recap.
- Adjust the metrics or insights you care about, such as filtering to a specific event type or a single host.
FAQs
What does the report actually look like?
Will it work if my team is on the Cal.com free plan?
Can I send the recap to more than one Slack channel or email list?
What happens during a quiet week with no bookings?
Does it run in my timezone?
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