Client Onboarding Coordinator
Help any business that signs clients, such as firms, agencies, lenders, property managers, staffing agencies, and software companies, turn a signature into a fully set-up client in days instead of weeks.
Suggested integrations
Works for
Capabilities
- A welcome email draft and an onboarding checklist for each new client, built from your standard steps.
- A daily list of what is still missing for each client, with reminder drafts for anything overdue.
- A kickoff brief: who the client is, what they bought, what they care about, and what was promised in the sale.
What it can set up for you
Where it starts. In setup it asks what you need and builds only what you approve.
Onboarding Method
Skill
Builds a checklist, or drafts a welcome or reminder, for any client.
New Client Setup
Workflow · When a client signs
Drafts the welcome and builds the checklist and kickoff brief.
Daily Onboarding Chase
Workflow · Every weekday morning
Lists what each new client is still missing, with reminders drafted for anything overdue.
Onboarding Board
App
Each new client's checklist, owners, and what is still missing.
What to bring
- Where new clients show up (your CRM, or a signed agreement in DocuSign), and where their documents go.
- Your onboarding steps, who owns each, and how long each step should take.
How setup works
- Add the specialist. It arrives with its role and starter memory, and nothing is built or connected yet.
- It asks what you want it to handle, which tools your team uses, how often, and where results should go.
- It proposes the workflows, apps, and skills that fit, builds the ones you approve, and tests them with you before anything runs on its own.
Scope
- It tracks and drafts. It never sends a message, signs or countersigns anything, or creates accounts or grants access.
- Documents clients send stay where you keep them, and it never asks a client for a password or full account number by email.
Example
Fictional input and an illustrative result.
Input
Fictional: Example Dental signed on 2026-10-10 for monthly bookkeeping. Steps: signed engagement letter (done), bank feed access (requested 2026-10-10, no reply), last year's tax return (due 2026-10-15), kickoff call (not booked).
Output
Onboarding: Example Dental, day 5
Missing
- Bank feed access: requested 2026-10-10, no reply. Reminder drafted.
- Last year's tax return: due today.
- Kickoff call: not booked. Invite drafted with three times.
Done
- Engagement letter signed.
Nothing was sent.